Dreamhack Dallas/ HCS Open Series Info and Roll Call (May 23rd - 25th)

We should plan to have a call here within the next two weeks to go over the skits and make sure we level set the expectations and dry run the concepts. Otherwise others aspects will be going over booth materials and any other needs we may have to iron out for the event.

Recommended hotel given we can store equipment onsite would be the nearby Residence Inn which was offering a good deal and double Queen rooms w/ a sofa pull out bed. can fit up the 5/6 people to a room then.
 
Does anyone have a finished Mark 6 Gen 3 that is battle damaged/weathering, and will be coming to this event that they would be willing to donate for use to Media day? The media team just touched base with me they are interested in using a helmet to run smoke SFX through for promotional materials and B-Roll. Keep in mind this prop may be altered by the team (IE. Holes drilled) to achieve the effect so keep that in mind before offering this item.

They are also open to other helmets, but concept wise they provided me shots of the Mark 6, so I am assuming that general direction.
Here is the concept of what they are looking to do. They are also going to look at what helmets are coming, and if any of those are of interest it opens our pool wider if we want to as a community, make something for it.

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I have one of those cheap toy mk VI gen 3 helmets. I can just sand repaint and weather it so then it’s nicer to look at. Is there a certain color scheme they are looking for?
 
Hey everyone, I have an update. They have selected the skits they wish to move forward with and they are the Halo Olympics and the Hula Hoop. They also like the idea of us around carrying flags through the event. We will also be doing a "Show of Force" which is greeting attendees during opening at the door. Were also working out further details. But I wanted to give you all an update!
What is the halo Olympics? I wasn’t there last year and don’t think I saw what is it specifically on the chat.
 
To be fair non of us went to dreamhack representing the 405th last year. This is our first year attending this event for that. As for the Halo Olympics I would also like some more clarification on what that entails. I also cant hula hoop for the life of me so that's probably a no go for me unless you want me to purposely fail at it.
 
Halo Olympics includes the following "fun" challenges:

• **"Mjolnir" Endurance Hold** – Contestants hold a heavy prop (like a gravity hammer or turret) at arm's length for as long as they can.

• **“Plasma Grenade” Hot Potato** – Players pass around a blue stress ball or plush “plasma grenade” while music plays. When the music stops, whoever is holding it is out!

**“Betcha Can't Stick It" Achievement**
• **Sticky Note Armor Build** – Teams race to completely cover a teammate in “armor” made of sticky notes, using blue ones to match the plasma grenade theme!

• **Covenant Translator** – Team members take turns speaking in their best silly “Elite” or “Grunt” gibberish, while the audience votes for the best performance.

• **Ring Activation** – Teams try to pass a Halo Ring (a blue hula hoop) down their line without breaking their formation. Players must hold hands and maneuver the hoop over their bodies to the next teammate. The first team to finish wins! (The hoop should be big enough for armor!)
 
Description:

"Welcome to the most thrilling IRL gaming adventure!

The place where gamers from all multiverses and backgrounds connect for a weekend of experiences; esports, cosplay, creator led activities, table top, special guests, panels, workshops, the coolest IRL loot stores and hey, of course….gaming, gaming, and more gaming "

Date: May 23rd, 2025 through May 25th, 2025 (Condensed 05/23/25 - 05/25/2025)

Location: Kay Bailey Hutchison Convention Center, Dallas, Texas (MAPS)

Event Website:
Dreamhack 2025 / HCS Open Series

Local Hotels:

- Omni Dallas Hotel
- Lorenzo Hotel Dallas
- Hyatt Regency Dallas

Final Thoughts: We have been asked to assist with this event by the Dreamhack team! Tickets will be covered for both armored attendees, and handlers via our attendance list. In addition, as the event gets closer we will be participating with the HCS Open Series component. We will be asked to engage with the community at the mile long event center, bringing the unique Halo experience to the atmosphere!

Additionally, we have been asked to plan an execute a "skit" of some sort for a 15/20 minute duration that will be a intermission on the main stage of the event. The stage is ADA compliant, handlers will be allowed on stage as necessary alongside DH staff, and the stage has ramps in addition to stairs. We are also invited to participate in the events cosplay contest, and welcome to use the amenities provided like the cosplayer lounge, repair stations, and changing spaces on site. However no filming can happen in back areas/cosplay areas, areas designated "back-of-house", and no crowding the official photographers space during DH events.

Booth: We have discussed the potential of a 10x10 booth space with an 8ft provided table, however nothing is locked in yet at this time

Confirmed "Boots on Ground":

- SpartanSweed
- BlazingForge
- GalacticWombat
- scifikai
- Dan817
- SalLyrisse
- hyundai2806
- crackhead09
- @kissescosplay
- Annisa11
- Elbroman

Tentative Responses/Past Attendees:

- NobleofDeath16
- M21
- JTF4
- BlondieDoes

Attendance Sheet: Please ensure you fill out not only the attendance portion, but the prop portion as well!

Dinner Plans: TBD

Photoshoot: TBD

Time
:

Location:

Photographer Information:
Boots on the Ground for this event, Schedule looks clear but something or other might come up that weekend but just to be safe I’m filling this out and planning on being there to help out as a handler, take photos for the 405th as I did in Arlington, and potentially give Wombat’s extra suit a second test run! Looking forward to seeing everyone again!!!
 
Description:

"Welcome to the most thrilling IRL gaming adventure!

The place where gamers from all multiverses and backgrounds connect for a weekend of experiences; esports, cosplay, creator led activities, table top, special guests, panels, workshops, the coolest IRL loot stores and hey, of course….gaming, gaming, and more gaming "

Date: May 23rd, 2025 through May 25th, 2025 (Condensed 05/23/25 - 05/25/2025)

Location: Kay Bailey Hutchison Convention Center, Dallas, Texas (MAPS)

Event Website:
Dreamhack 2025 / HCS Open Series

Local Hotels:

- Omni Dallas Hotel
- Lorenzo Hotel Dallas
- Hyatt Regency Dallas

Final Thoughts: We have been asked to assist with this event by the Dreamhack team! Tickets will be covered for both armored attendees, and handlers via our attendance list. In addition, as the event gets closer we will be participating with the HCS Open Series component. We will be asked to engage with the community at the mile long event center, bringing the unique Halo experience to the atmosphere!

Additionally, we have been asked to plan an execute a "skit" of some sort for a 15/20 minute duration that will be a intermission on the main stage of the event. The stage is ADA compliant, handlers will be allowed on stage as necessary alongside DH staff, and the stage has ramps in addition to stairs. We are also invited to participate in the events cosplay contest, and welcome to use the amenities provided like the cosplayer lounge, repair stations, and changing spaces on site. However no filming can happen in back areas/cosplay areas, areas designated "back-of-house", and no crowding the official photographers space during DH events.

Booth: We have discussed the potential of a 10x10 booth space with an 8ft provided table, however nothing is locked in yet at this time

Confirmed "Boots on Ground":

- SpartanSweed
- BlazingForge
- GalacticWombat
- scifikai
- Dan817
- SalLyrisse
- hyundai2806
- crackhead09
- @kissescosplay
- Annisa11
- Elbroman
- SatinGecko43373

Tentative Responses/Past Attendees:

- NobleofDeath16
- M21
- JTF4
- BlondieDoes

Attendance Sheet: Please ensure you fill out not only the attendance portion, but the prop portion as well!

Dinner Plans: TBD

Photoshoot: TBD

Time
:

Location:

Photographer Information:
Ready for combat! And excited for another tourney
 

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