Notes from our final logistics call on April 6, 2025
C2E2 Final Meeting Notes, April 6th, 2025
C2 Week has arrived!
Set up runs Thu from 8:00AM to 4:30PM
Individuals on the Thursday setup on the Sheet are setting up. Others are on standby and should be monitoring Discord
BNKR BBQ after setup
If you're in town you're welcome to join
There will be burgers, hot dogs, and corn
Volunteers needed for getting buns and/or sides
Travel in groups to limit cars at the BNKR. Especially those who are going back to hotels
BNKR
MNKR calling village about parking and alternatives for overnight guests
Do not feel pressured to drink, there will be alternatives
PLEASE DO NOT PRESSURE EACH OTHER TO DRINK
Fill out the spreadsheets please
BOOTH
Interact with people! Be professional
If it gets crowded, we will send people out on the floor
Shift schedule will be posted in the booth room built by Harvest
We have 2 8ft tables provided by C2 as well as possibly a container from Skidmorpheus
We have 4 chairs provided; if we could have a volunteer to provide up to 4 more for the room that would be appreciated
Putting out stickers and cards is welcome; deployment trading cards are preferred
Please stickerbomb the inside of the room or sign it! However, keep it clean; the room can be folded out and inside becomes the back
We will have water and snacks inside the room.
ROOM
We will have a full repair kit, power, and first aid available inside the room
Extension cords - have a 50 ft
Room can be used for changing and breaks if needed
PLEASE NO CRATE STORAGE IN BOOTH ROOM
If you need an exception reach out to Fallen
We are supposed to be close to the C2 cosplay changing area. You may want to bring a lock as the C2 floor rooms are not locked
PHOTOSHOOT
ON FRIDAY NIGHT GRAB YOUR STUFF; NO FLOOR ACCESS BEFORE PHOTOSHOOT
Photoshoot starts at 8 AM. Be in your costume and ready to go
DO NOT BE LATE, WE WILL START WITHOUT YOU
JT and Frosty are our photographers
Location is the same as last year We have no problem showing you or a group where to go Friday!
Location is to the right of the start of Great Hall, opposite the Hyatt hallway, past Will Call
If you can get to the Main Lobby fountains, people will be there to direct you to the shoot!. Cacti has volunteered to help direct people from fountains
If you are gonna be there Friday, please ask staff or experienced member where it is
We WANT you there!
Our timeslot is 8 AM to 10 AM for the shoot
Please no crates (exception requests reach out to Fallen)
We are moving straight to the Show of Force after the shoot
We do have a helmets off photo, but if you do not want to take your helmet off, you don’t have to
We do have members who do not take their helmets off, please be mindful of photos with these individuals both at photoshoot and otherwise
SHOW OF FORCE
Goal for march is 10:30 following the photoshoot. We will have to wait in line for security
We will pause at the letters before going onto the show floor. Expect to be here for awhile
We will be aiming to do as much of this as a group as possible
A water handler would be appreciated as we expect to be armored for 2-3 hours min between photos and walk
Please be mindful of your carrying prop's weight, you will be holding onto it for a long time
TALL PEOPLE especially walking out front, be mindful of your shorter friends when walking. They take shorter steps and what feels comfortable to you can be speed walking for them
Mobile suits/handlers are always welcome and encouraged
Saturday is always packed, this year is sold out in fact; be mindful of the other people around you
If you have your regiments flag, please reach out to Fallen, we want everyone to feel represented and welcome
No one is required to participate in the march if they feel uncomfortable or need to take a break; take care of yourself
OFFICIAL MEETUP
This is the official C2 meeting
1:00 PM to 1:45 PM in the Grand Concourse
It is to the left and behind of the Letters
We can move after starting there
DINNER
2-3 volunteers to pick up the pizza
Noble has volunteered to lead that initiative
Fill out the sheet separately for your handlers and/or +1’s as well
You will be asked for your Forum Name
Price listed in form is per person; it has been updated to allow you to define number of people
Cash will NOT BE ACCEPTED
We will be checking people paid before dinner arrives
Order will be made using the responses! Fill out the form!
Form will be closed 7PM Friday and order placed
Let us know of any dietary restrictions!
We will do our best to accommodate
DINNER LOCATION
Friday night, we can make our way to the dinner location to show people where to go
The location is the old photoshoot spot near the skybridge to the Marriott
Walk with those who know! Ask for help if you get confused
Possible projector with Jackbox for dinner shenanigans (JTF)
BYOB
TEAR DOWN
Fallen has a cargo van reservation
Two people required to pick it up and drive to ASUV
NO TRAILERS WITH ASUV
BNKR residents for Sunday night are required to help
PHOTO SESSIONS
If you haven’t signed up yet, JT and Frosty have a spreadsheet for photos
Please only sign up for 2 spots to start, for everyone to have a chance, then fill in the rest
If you have goofy photo ideas, put them in the thread or Nate’s content thread!
DISPLAY PROPS
If you do not have your prop on the list by Wed, it will not be put on display
This is different from personal props that are set aside when you’re not using them
Spreadsheet Colors - green: staff confirmed, yellow: space permitting, red: declined
Please do not dump all your stuff near the prop racks!
We will use the 2D props for the public
RULES AND GUIDELINES
Don’t point your props at people
No T-Bagging!
AFTER DARK
Rave day/time needs confirmation
Might be doing alternative if after dark content was misread
Friday night event!
No props at the event!
The plan is to wear our helmets with a matching flannel
If you have belt buckles, boots, hats, etc please do!
We want to go out/ be ridiculous!
This is meant to be FUN!
This is a rave, please don’t overheat
Drink water
It is from 7 PM to 11 PM
Meet by the fountains in the great hall
We will be doing photos before we walk over!
We will be meeting at 8 PM!
As always, ASK IF YOU DON’T KNOW WHERE TO GO
MNKR BNKR
Bring your own toiletries and towels
Carpool together please! Let MNKr know - limit cars especially overnight
MNKR BNKR IS ON THE SPREADSHEET FOR TRAVEL PLANS
Please keep the BNKR clean and orderly
People are welcome to come and hang out
Please add your name to the MNKr BNKr sheet so we know how much food to bring
Keep crates in the cars
Sunday hangout will be after tear down
Venmo only, NO CASH
ADD YOUR NAME TO THE SPREADSHEET SO MNKR KNOWS WHO IS COMING
MISC
If there are medical emergencies, we are near the C2 medical officials!
If there are safety concerns make sure C2 security staff is told
Regiment, Battalion, and Division will be available!
The spreadsheet will have Staff on the slots
We can't take action if we don't know about things
DISCORD
The Pre C2 thread will be closed! - it is closed now
The new channel will be made this Wednesday!
Important information will be pinned
Please stay on topic in that chat so important info does not get lost
Looking into dual channels w/ one locked and linked to in public chat thread
USEFUL LINKS
